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Monthly Meetings of the
Barryton Public Library Board
Are held the 3rd Friday of each month
At 1:00pm at the library
198 Northern Ave, Barryton Mi 49305
989-382-5288





 

 Barryton Library Board Meeting Minutes - August 18, 2023 


BARRYTON PUBLIC LIBRARY

P.O. BOX 215

BARRYTON,  MICHIGAN 49305

 

August 18, 2023

Library Board Meeting Minutes

 

Board members in attendance:

Ellen Shanafelt

Debra Willis-Lynch {Tele-conference}

Roverta Coon

Nancy Mohr

Linda Myers

Christopher Decator

 

 

Meeting called to order at 1:00 p.m.

Adoption of Agenda: Motion made by Roverta to adopt the agenda, seconded by Debra.

All ayes, no opposed-motion carried.

 

Secretary’s Report: Motion made by Linda to approve the minutes of the July 21, 2023 board meeting, seconded by Christopher.

All ayes, no opposed-motion carried.

 

Public participation: None

Correspondence: None.

Committee Reports: None                                                                             

 

Director’s Report:

 

Income since last meeting:

                        State Aid:        $2,089.86

Bank Interest:     $391.59            

                                                                           Summer reading is about over.  We played games and had pizza and watermelon.  The Reading store is still open and kids are still reading for prizes. Campbell Auditing performed our audit on August 1st. The Audit Report will be sent to us in the next few weeks but they said everything looked good.  We set up the book sale to coincide with Barryton Days. We will be painting the wall behind the staff desks to hang more art work.

 

Motion made by Nancy to approve the Director’s report, seconded by Debra.

All ayes, no opposed-motion carried.

 

Other Business:   The Board discussed our Library Policy. We are getting prepared to vote on the Policy next meeting.  Linda will check on money available for the library through the Marijuana Tax fund and Christopher and Nancy will see what is available for the library through the Inflation Reduction Act.

 

Motion made by Nancy to open a savings account for the purpose of selling books, media etc online, seconded by Roverta.

All ayes, no opposed-motion carried.

 

Motion made by Roverta to pay check #12166-12199 plus EFT's in the amount of $14,167.10, seconded by Debra.

All ayes, no opposed-motion carried.

 

Motion made by Christopher to adopt the proposed gun policy for the library, seconded by Linda.

All ayes, no opposed-motion carried.

 

Meeting: Friday, September 15,@ 1:00 p.m.

 

Adjournment: Motion made to adjourn by Debra, seconded by Christopher.

All ayes, no opposed-motion carried.

 

Nancy L. Mohr

Co-Secretary

 

 





 

 Barryton Public Library Board Meeting July 21, 2023


BARRYTON PUBLIC LIBRARY

P.O. BOX 215

BARRYTON, MICHIGAN 49305

 

July 21, 2023

Library Board Meeting Minutes

 

Board members in attendance:

Ellen Shanafelt

Nancy Mohr

Roverta Coon

Linda Myers

Debra Willis-Lynch

Chris Decator

 

 

Meeting called to order at 1:00 p.m.

Adoption of Agenda: Motion made by Debra to adopt the agenda, seconded by Roverta.

All ayes, no opposed-motion carried.

 

Secretary’s Report: Motion made by Linda to approve the minutes of the June 16, 2023, board meeting, seconded by Debra

All ayes, no opposed-motion carried.

 

 

Public participation:  none       

Correspondence: 

            Notice of CD maturing.

            Jennifer Balcom of Mid-Michigan Library League notified the library of the Banned Book                       Club.

 

Committee Reports: None

 

Directors Report:

Millage:  Millage:   Fork Twp.  $6,983.68

         Donation:  Linda Myers   $1000.00

.

Summer reading is going well.  Seventy–six kids signed up. Our theme is "All Together Now".  It is all about helping each other and being kind.

Our Fund Balance at the end of the 22/23 fiscal year is actually $179,696.

We had a broken plastic clip on the paper drawer of the copier. The new drawer cost $179 plus shipping. We will need a new copier at some point.

Roverta negotiated a 5% CD rate for 12 months. We can still withdraw funds (one time only during the 12 months) if necessary without a penalty.

The auditor will be here August 1st

Linda has offered to meet at her house for the August Board Meeting.

Motion made by Nancy to accept the Director’s Report, seconded by Debra.

All ayes, no opposed-motion carried.

 

Other business: Ellen prepared and submitted information regarding the Library By-Laws and Policies. She is working on the Collection and Development Plan. Chris is also looking at our current policies.

Roverta checked with the Court House to see how many current oil and gas leases we have.  Three or 4 our within Fork, Chippewa and Sheridan Townships.  They must be renewed every 20 years or we lose them. Roverta will go back and bring more info to the next board meeting.

Linda indicated funds may be available from the marijuana tax funds from Mecosta County.  She will bring more info regarding this to the next board meeting.

     

Action Items:

 

Motion made by Chris to pay check #12,124-12,165 plus EFT’s in the amount of 12,995.29,

seconded byDebra.

All ayes, no opposed-motion carried.

 

Next Meeting: Friday, August 18, 2023 @ 1:00 p.m. at 19239 4th Street Chippewa Lake.

 

Adjournment:  Motion made to adjourn byLinda, seconded by Chris..

All ayes, no opposed-motion carried.

 

Nancy L. Mohr

Co-Secretary





Board Meeting Minutes June 16, 2023


BARRYTON PUBLIC LIBRARY

P.O. BOX 215

BARRYTON,  MICHIGAN 49305

 

June 16, 2023

Library Board Meeting Minutes

 

Board members in attendance:

Ellen Shanafelt

Nancy Mohr

Roverta Coon

Linda Myers

Debra Willis-Lynch

Chris Decator

 

 

Meeting called to order at 1:00 p.m.

Adoption of Agenda: Motion made by Debra to adopt the agenda, seconded by Linda.

All ayes, no opposed-motion carried.

 

Secretary’s Report: Motion made by Nancy to approve the minutes of the May 19, 2023, board meeting, seconded by Debra

All ayes, no opposed-motion carried.

 

Motion made by Linda to approve the June 16, 2023 budget hearing meeting minutes, seconded by Roverta.

All ayes, no opposed-motion carried.

 

Public participation: Correspondence: none

 

Committee Reports: None

 

Directors Report:

Millage:  Chippewa Twp.  $5,253.86

           IRS refund           50.78

More millage should come from Fork Twp.

 

So far we have 50 kids signed up for the library’s Summer Reading Program.  We expect many more. The program starts July 5th.  Wed. at Barryton    Thursday at Chippewa. Both 1:00 p.m.

The library book sale made $450.00

 

The offices of the school where Linda works (Eastwood Early Childhood) are moving and they generously donated left over office supplies to the library.  They will come in handy for the summer reading program and beyond.

 

Two 4th grade classes visited the library last month.  We read stories and played games.  One class sent a handmade thank you card.

Alyssa suggested that we not use the wall in back to hang the extra artwork since it is used for children’s programing.  She suggested using the wall behind the staff desks. It will get more exposure in the staff area than it would in back.

Carol Block, a good friend of Jan Burger, said Jan is moving to California.  Jan was a board member for many years.

 

Shirley Sprague from Sheridan Twp. will no longer be able to help with the library gardens in the forseeable future.  She has helped for several years We will miss her.

We need to put the millage wording on the ballet next year, for the 2024 election.

 

Motion made by Debra to accept the Director’s Report, seconded by Chris..

All ayes, no opposed-motion carried.

 

Other business:  Due to her age,  Roverta suggested the information regarding the oil leases should now come to Marcia.  Roverta will check with the Court House regarding these leases and bring the info to our next meeting.

 

Action Items:

 

Motion made by Debra to pay check #12,089-12,123 plus EFT’s in the amount of 11,003.35,

seconded by Roverta.

All ayes, no opposed-motion carried.

 

Next Meeting: Friday, July 21, 2023 @ 1:00 p.m.

Adjournment:  Motion made to adjourn by Debra, seconded by Roverta..

All ayes, no opposed-motion carried.

 

 

Nancy L. Mohr

Co-Secretary






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