Roll Call: Present -Roverta Coon, Ellen Shanafelt, Jan Burger, Nancy Mohr,  Bessis Rummins


Meeting Called to order at 8:06 p.m.

Adoption of Agenda: Motion made by Nancy to adopt the agenda, seconded by Jan.
All ayes, no opposed-motion carried

Public Participation: Bruce Frost and John Warren present

Action Items:   Motion was made by Bessie to pay Remus Electric $2,500.00 and Randy Pawson $3,000.00 deposit for the electrical and mechanical work, respectively. Seconded by Jan.
All ayes, no opposed, motion carried


Other Business:   Bruce Frost requested this meeting to go over the plans for the addition to the library.  Ben left a message at Remus Lumber stating the Nova Brick will be harvest blend in color and the shingles will be sequoia in color.  The color of the soffit fascia will be taupe/clay paint.  Bruce will ask Ron to come and measure the door and discuss window sizes available for the addition.  The gas needs to be turned off by May 5th.  Don Jamieson will do the excavating.  We need to be careful because of the sewer line.  Mecosta County approved our plans.  The electrician, plumber, and mechanical people will get their own permits for the addition.  There was an error regarding this on the April 8th minutes.  More light switches will be added to the plans.  Bruce will see Remus Electric regarding this.

Next Meeting: Tuesday, May 13th, 2008 at 5:00 p.m.

Adjournment: Motion was made to adjourn by Bessie, seconded by Roverta.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present -Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon,  Absent:  Bessis Rummins


Meeting Called to order at 3:00 p.m.

Adoption of Agenda: Motion made by Jan to adopt the agenda, seconded by Nancy.
All ayes, none opposed-motion carried


Public Participation: Bruce Frost and John Warren present.

Other Business: Bruce requested the meeting to go over the plans for the addition to the library.

1. The drawings are correct except for the addition of an 8-foot header on the center west wall that will be added.  Al Tucker, CMU, and Bruce will make the blueprints.  Dan Methner, CMU, will also go over the plans at no cost.  The drawing will be done in a couple of weeks.  We will use 2x6 for the walls, one-half inch OSB board, one and one-half inch treated strips and one and one-half inch styrofoam insulation.

2. Bruce talked to John Warren about technology.  All lines will be put in place even if we need to lay up all lines in attic until needed.  Stan Finch, CMU, will work on where and what lines we need to fully mediate the library--maybe have a visualizer set up also.  Ben and John will decide what goes where.

3. Randy Pawson of Alma will oversize the cold air duct to help movement of air.  We will get a new furnace, AFCU rating of 96 and an air conditioner of 13 rating.

4. Remus Electric will do electric.  A 200 amp panel will be used.  When the plan is ready, Bruce will show the board the plan and then go to Remus Electric.

5. Remus Lumber will be used for the building materials.  Bruce will work with Ron at Remus Lumber.

6. Brian Sutton will do excavating.  We need to tear down the back building April 15th-April 30th.

7. Kevin Smith, area contractor, will also help with the project.

8. The Board decided to use Nova Brick for the exterior of the building.  We will go to Remus Lumber and select the color and also the shingles to be used.  The board decided to shingle the entire roof since the present roof is old.  Cement board will be used for the gable end.

9. We will do all we can ourselves with the CMU students.

Next Meeting:  Tuesday, April 8, 2008 at 5:00 p.m.

Adjournment: Motion was made by Roverta, seconded by Jan.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present -Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon, Bessie Rummins

Meeting Called to order at 5:00 p.m.

Adoption of Agenda: Motion made by Jan to adopt the agenda, seconded by Roverta.
All ayes, no opposed-motion carried

Secretary's Report: Motion made by Roverta to approve the March 13th regular board meeting minutes and the March 14th Special board meeting minutes, seconded by Jan

Public Participation: Connie Gibson, Bruce Frost, and John Warren present.

Correspondence: None

Committee Reports: None

Director's Report:  Ben will attend a caraloging workshop in Cadillac on 4-11-08.  April 13-19 is National Library Week.  The library staff will hand out potting kits to the children on April 22 celebrating Earth Day.  Sailing Grace  Notable books author to speak at the high school on April 23.  April 24 will be book discussion day for the Nick Adams Stories.  Ben and Marcia will visit Barryton Elementary of April 29 to read stories and promote Summer Reading.  On May 1, there will be a Hemingway exhibit at Artworks.  The Old Man and the Sea movie and dinner will be held at the Fork Township Hall on May 9th.  Shawn and her mother are heading up the dinner.  Motion made by Nancy to approve the Director's Report, seconded by Jan.
All ayes, none opposed-motion carried

Action Items:

Motion by Nancy to pay Check#5296-5319 plus EFT for a total of $5,019.10, seconded by Jan.
All ayes, none opposed-motion carried

Motion made by Jan to pay KAT Enterprises $1,200.00 for the plans and stamps for the library addition, seconded by Nancy.
All ayes, none opposed-motion carried

Motion made by Jan to allow Ben to have checks prepared to pay whatever the cost of the building permits, seconded by Roverta.
All ayes, none opposed-motion carried

Other Business: Bruce Frost discussed the addition to the library.  Remus Electric got permission to build within 5 feet of the electric pole.  We need an architectural seal and stamp.  We will get a receipt from KAT Enterprises.  We can take the storage room down anytime.  The village clearance is o.k.  The various companies will invoice when ready.  Cement board will be used on the gable end.  Nova Brick will be used on the outside of the building.  The soffit gascia will be painted taupe.  The door will be a left-handed bronze commercial.  The carpet and tile need to be selected and put on by commercial people.  Students need to be fed (Approx. 30/day for 10 days).  Central Michigan University has liability on all students.  Nancy will check with the library's insurance company about the cost of extra liability insurance during this project.  The dates for building the addition are May 5th through May 16th.

There is a possibility the library may purchase the lot next door.  We need to approach the owners of the hardware

Next Meeting: Tuesday, May 13,  2008 at 5:00 p.m.

Adjournment: Motion was made to adjourn by Roverts, seconded by Jan.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present :Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon      Absent:Bessis Rummins


Meeting Called to order at 6:30 p.m.

Adoption of Agenda: Motion made by Jan to adopt the agenda, seconded by Nancy.
All ayes, none opposed-motion carried

Secretary's Report: Motion made by Jan to approve the February 26, 2008 board meeting minutes, seconded by Roverta.
All ayes, none opposed-motion carried

Public Participation: Connie Gibson present

Correspondence:  None

Committee Reports: None

Director's Report:  Nancy Robertson, State Librarian, suggested a model for State Aid funding.  This is a controversial model and is an issue for later discussion.

Marcia and Ben met with the Title I teacher from Barryton Elementary.  They will visit the school for a day and meet with each class on a rotating basis to introduce them to library services and be read a story.  This is a promotion of the Summer Reading Program.

Motion was made by Nancy to approve the Director's Report, seconded by Jan.
All ayes, none opposed-motion carried

Action Items:

Motion by Roverta to pay Check #5281-#5295 plus EFT for a total of $3,969.44, seconded by Nancy.
All ayes, none opposed-motion carried

Other Business: Friday, March 14th at 3:00 p.m. the board will meet with Bruce Frost regarding the addition to the library.  This has previously been posted.

Next Regular Meeting: Thursday, April 10, 2008 at 7:30 p.m. (Note time change)

Adjournment: Motion was made to adjourn by Roverta, seconded by Jan.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present -Ellen Shanafelt, Jan Burger, Nancy Mohr, Roverta Coon  Absent: Bessie Rummins


Meeting Called to order at 6:30 p.m.

Adoption of Agenda: Motion made by Nancy to adopt the agenda, seconded by Jan.
All ayes, none opposed-motion carried

Secretary's Report: Motion made by Jan to approve the January 13th and January 29th board meeting minutes, seconded by Roverta.
All ayes, none opposed-motion carried

Public Participation: Connie Gibson, Julie Austin (Chipppewa Township Clerk), and George Griffith (Chippewa Township Supervisor) present

Correspondence:  Not to report

Committee Reports: None

Director's Report:  The library received a donation from Whitetails Unlimited in the amount of $250.00.

The Nick Adams Stories by Hemingway was chosen for the next book discussion group. The discussion will be held on Thursday, April 24th.  Related activities include a traveling exhibition at Artworks in Big Rapids during April and a talk by Jerry Dennis in June.  Books are available at the library for loan or purchase.

Emily Dague-Ingersol, a library volunteer, is helping us keep up with new releases by making a list of available reviewed books that have been cited in Book Page.

Motion was made by Roverta to approve the Director's Report, seconded by Jan.
All ayes, none opposed-motion carried

Action Items:

Motion by Roverta to pay checks #5228-#5280 plus EFT in the amount of $17,773.29, seconded by Jan.
All ayes, none opposed-motion carried

Motion by Jan to put John Warren on retainer for $50.00/month whcih will be taken out of the technology budget, seconded by Roverta.
All ayes, none opposed-motion carried

Other Business:

George Griffith, Supervisor for Chippewa Township, asked the board to consider opening a branch in Chippewa Lake if they built a new township hall.  The old township hall could be used for the library.  This would not happen until 2009 or even 2010.  George will keep us informed as to the progress on this matter.  We will then discuss the issue.

Bruce Frost would like to meet with the board.  We scheduled this meeting for Friday, March 14th, at 10:00 a.m.

We discussed getting bids to put Nova Brick on the new addition.

Next Regular Meeting: Thursday,  March 13, 2008 at 6:30 p.m.
Special Meeting: Friday, March 14, 2008 at 10:00 a.m.

Adjournment: Motion was made to adjourn by Roverta, seconded by Jan.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present -Ellen Shanafelt, Jan Burger, Nancy Mohr
Absent - Bessie Rummins, Roverta Coon

Meeting Called to order at 10:15 a.m.

Adoption of Agenda: Motion made by Nancy to adopt the agenda, seconded by Jan.
All ayes, none opposed-motion carried

Public Participation: Bruce Frost

Action Items:

Motion by Jan to approve payment of $1200.00 to Kat Enterprizes for drawings of new addition to the library, seconded by Nancy.
All ayes, none opposed-motion carried

Other Business:

The following discussion regarding the addition to the library:
Utility position and A/C position
Formal Plans; drawings and architect involvement
Money availability
Date for adding the addition
Subcontractor selection: mechanical, plumber, electrical, excavation, and concrete.
Permits and working with Dennis Burrick
Contacting Miss Dig
Selection of doors, windwos, etc.

Next Regulard Meeting: Tuesday, February 26, 2008 at 6:30 p.m.

Adjournment: Motion was made to adjourn by Nancy, seconded by Jan.
All ayes, none opposed-motion carried

Nancy Mohr, Secretary

Roll Call: Present – Ellen Shanafelt, Jan Burger, Nancy Mohr
Absent – Bessie Rummins, Roverta Coon

Meeting called to order at 6:33 p.m.
Adoption of Agenda: Motion made by Jan to adopt the agenda, seconded by Nancy.
All ayes, none opposed – motion carried

Secretary’s Report: Motion made by Jan to approve the December 14, 2007 board meeting minutes, seconded by Nancy
All ayes, none opposed – motion carried

Public Participation: Connie Gibson and John Warren present.

Correspondence: None

Committee Reports: None

Director’s Report:   Marcia attended the advisory meeting and Performers' Showcase at Baker College.  Potential summer reading presenters were observed.  One will be chosen to kick off our summer reading program.   The library received the $1,000.00 reimbursement check from the league for delivery service.   We have also received the two Dell computers from our latest successful grant.  Motion made by Jan to approve the Director’s Report, seconded by Nancy.
All ayes, none opposed – motion carried

Action Items:

Motion by Nancy to pay check#5191-#5227 plus EFT for a total of $9,253.15, seconded by Jan
All ayes, none opposed – motion carried

Motion made by Nancy to order cabinets for addition to the library now before the price increase from Remus Lumber, seconded by Jan.
All ayes, none opposed – motion carried

Motion made by Nancy to approve purchase of equipment for wireless network and security appliances up to $1,000.00, seconded by Jan.
All ayes, none opposed - motion carried

Other Business: A discussion was held regarding the possible cost of cabinets, carpeting, and Nova Brick for the addition to the library.  Bruce Frost will meet with the board on January 29th to discuss the addition.

Marcia and John discussed the pros and cons of a wireless network.  We do not let anyone come in and hook up to our network.  The library will need a router.  We are currently using John's.  A WatchGuard router would separate 3 subnetworks: 1 staff computers, 2. Public computers, 3. Wireless laptops.  We can also buy a subscription to a filtering system.

Next Regular Meeting: Tuesday, February 26, 2008@ 6:30 p.m.

Adjournment: Motion to Adjourn was made by Jan and seconded by Nancy.
All ayes, none opposed – motion carried.

Nancy Mohr, Secretary